There are a number of options available in this window. Click “Show More” to reveal more options. The only setting available immediately is an option to change the file type. Windows Scan has a very minimalist UI, which is common to applications designed for Windows 10 and Windows 11. Note: Windows Scan might be the “Best Match.” If it is, you can just hit Enter to launch it. If you installed it previously but didn’t open it, click the Start button and type “Scan” into the search bar, then click “Scan” in the results. Click “Install” and wait for it to finish, then click “Open.” You can download it directly from the Microsoft Store. Windows Scan is Microsoft’s newest scanning software. RELATED: How Does File Compression Work? How to Scan With Windows Scan They can easily be converted into any of the other formats if you decide you need or want something else. If you’re not sure which format to use, go with a TIFF or PNG. Microsoft’s OneNote has the feature built-in. Note: You can run OCR on any image file you like, not just PDFs - there are a few freely available applications that can do it. Acrobat features built-in Optical Character Recognition (OCR) too, which can convert the image of a scanned document into an editable text file. Adobe Acrobat is the most full-featured choice available, especially if you pay for a subscription. PDFs, like JPEGs and PNGs, are universally supported - any browser can open one, and there are a number of more specialized programs available that can open and edit them. PDFs are document files that can contain images, texts, and more. Color: All of the color and shading information is preserved.If you have dark green on your document, it’ll be changed to dark gray. If you have light blue on the page, it’ll be changed to light gray. Grayscale: All color information is removed, but shading information is kept.Black and White: All color and shading information is removed - any colors or greys are converted to black.Here’s what those terms mean practically. There are three basic color format options you can choose from when scanning: color, grayscale, and black and white. RELATED: The Best External Hard Drives of 2022 Color That isn’t a big deal if you’re just archiving a lot of documents, since storage is cheaper than ever before, but it might matter if you’re uploading them to the internet. Normally-sized text will be as legible at 200 DPI as it is as 1200, and at a small fraction of the file size - The 200 DPI scan had a size of 57.5 kilobytes, the 1200 DPI scan had a size of 1.6 megabytes. They were scaled to be about 650 pixels wide. The top text is a 1200 DPI scan of 11 pt font, the bottom is a 200 dpi scan of the same font. There isn’t much point in raising the DPI if you’re just scanning text documents - all you’re doing is revealing detail about how the ink wicked into the paper and generating needlessly large images. The outline and shape are visible, but you can also clearly see more detail about how a ball-point pen deposits ink onto a piece of paper. The image below is the exact same pig, but scanned at 1200 DPI. The outline and features of the pig are clearly visible. The first image is a scan of the pig at 200 DPI. For context, the drawing of the pig is only about an inch long. Here’s an example using a photorealistic drawing a pig on a 8.5”x11” piece of paper. More is generally better, but there comes a point where you don’t really gain anything from cranking up the DPI. Using a higher DPI means the image can be blown up to larger sizes without becoming obviously pixelated. If you’re scanning old film negatives, slides, high-quality prints, or artwork, you’ll probably want to go as high as you can to extract all of the available details. Higher DPI settings also result in slower scans. The higher the DPI, the larger the image. If you scan the same document at 600 DPI, it will have a resolution of 5100×6600. As an example, if your scanner has an area of 8.5”x11” and you scan a document at 200 DPI, the resulting image will have a resolution of 1700×2200. DPI determines the resolution of the image that will be created when you scan something. The most important option is the dots per inch, or DPI, setting.
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